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Project Manager, Cultural Affairs

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Working Title:                      Project Manager, Cultural Affairs

Location:                               Madison, WI

Availability:                           To ensure consideration, apply by 7/2/18


The Project Manager is responsible for providing cross-departmental support for arts and culture broadcast and digital projects with particular emphasis on the Young Performers Initiative (YPI), a general audience and educational initiative celebrating Wisconsin’s young performers and those who inspire them.  The Project Manager actively coordinates ongoing projects, long-lead priorities, goals, and efforts while also assisting in the production of broadcast, digital and YPI educational content. Manages inter-departmental communication and collaborates with WPT education specialists, as well as external partners and partner organizations including arts educators, arts organizations, performance venues, young performers and their parents.  Reports to the Executive Producer of Cultural Affairs.

Duties and responsibilities

Project Management

  1. Convene internal, cross-departmental communication about Cultural Affairs projects, short and long term priorities, available resources, and upcoming events & productions through routine meetings and correspondence with department managers and involved staff.  Maintain and share up-to-date calendar of approved and potential YPI and Cultural Affairs broadcast and digital productions and projects.  Maintain up-to-date inventory of YPI educational resources.
  2. Cultivate formal partnerships with the Wisconsin School Music Association and/or other key partners and constituents and act as central liaison with partner organizations.  Schedule and coordinate meetings – create agenda items, action steps, and follow through to ensure short and long term project goals are established, tracked and met.
  3. Assist with Development materials related to Cultural Affairs and YPI projects including:  creating and maintaining project reports and descriptions; accompanying staff on donor visits to provide project details, goals, current activities, etc.  Provide Grants Manager with information needed for grant proposals.  Maintain detailed list of deliverables and deadlines for all active grant projects.  Coordinate execution of deliverables.  
  4. Collaborate with internal education specialists and external education partners to assure YPI education components meet current education standards.  Stay up to date on arts education research, and current needs and trends of Wisconsin arts educators and young performers.
  5. Assist Marketing, Communication and Community Engagement Department in planning communication and events related to communities of featured performers.   Connect with school districts, parent groups, and teachers to organize screenings and events that excite and encourage pride around featured young performers and ensembles in YPI productions.  Assist in utilizing social media platforms and online presence to promote and share WPT arts, performance and YPI activities.
  6. Represent WPT Cultural Affairs and YPI, as needed, in external meetings and at conferences to grow awareness and utilization of projects and resources.   


  1. Assist Producers and Directors with project research, production planning and travel, logging footage and interviews, clearing rights, and other assistance as needed during studio and remote productions.  Actively participate in discussions and brainstorming sessions for future projects and project components. 
  2. Work interdepartmentally and with YPI external partners to strategically utilize social media to share YPI digital assets; and to maintain, populate, continuously improve and expand the reach and usefulness of the YPI website,     
  3. Work as Producer or Assistant Producer on project elements as needed.  This includes, but is not limited to, video and audio editing for web and social media; writing meta-data and uploading videos to website; text and script writing; and field production.
  4. Assist in translating YPI educational goals outlined by Wisconsin School Music Association or other identified project partners, to be carried out by project producers or education specialists.
  5. Work with Contracts Manager to a) draft Memos of Understanding between WPT and performance groups and venues; b) clear music rights and any other rights needed for broadcast, web streaming or other digital distribution; and c) organize the distribution, collection, and record keeping/archiving of release forms. 
  6. Create and archive Project Files for all Cultural Affairs digital and broadcast projects and productions.  Project Files to include all related contracts, MOUs, release forms, rights information, scripts and any other information pertinent to the production.


  1. Comply with UW and UWEX code of ethics:
  2. Effectively engage diverse perspectives and experiences in work product and in organizational interactions and demonstrate respect for others in all workplace relationships.
  3. Other duties as assigned.


  • Excellent organizational and communication skills including excellent writing skills that demonstrate creativity, clarity of thought and writing structure.
  • Facilitation skills to communicate successfully and productively with people and groups who may have divergent or varying perspectives and priorities.
  • Ability to work some evenings, weekends and occasional overnight travel.  Travel throughout Wisconsin as required for research, events and productions.
  • Ability to connect with and relate to constituents in the arts and performance, including young performers, their parents and teachers.
  • Dexterity and comfort using online resources, including web and social media.  Ability to assess visual and aural elements for video and audio editing.
  • Microsoft Office (Word, Excel, Outlook, PowerPoint) skills


  • Bachelor’s degree or equivalent combination of education and experience.  Experience must include full time, professional experience in project management; arts/music education; media production; or related field. 
  • Excellent oral and written communication skills with creative, engaging and clear writing.
  • Strong planning and organizational skills. 
  • Passion for and knowledge of the arts and arts education, particularly music.
  • Track record of independent self-direction to set and meet deadlines on multiple simultaneous projects.
  • A desire to learn, a proactive attitude, and an ability to adapt quickly to change.
  • Commitment to diversity and inclusion in the workplace.


  • Experience with social media and web writing and distribution
  • Knowledge and experience with video production
  • Knowledge of Wisconsin’s performing arts and arts education organizations and environment

We expect to pay in the low $40,000s with actual pay dependent on experience and qualifications.  UW-Extension offers a comprehensive benefits package.  The overview of benefits can be seen here:

To ensure consideration, please apply through  by 7/2/18.  This is job #14406 If you are a current UW System employee use Please include in your application all of the following:  Resume and a cover letter or narrative (up to two pages) detailing how your experience relates to the job duties and qualifications; and 3-5 professional references including e-mail and phone contact information; at least one must be a supervisory reference.  Questions?  Contact: Betsy Nelson, Wisconsin Public Television, 821 University Avenue, Madison, Wisconsin  53706; 608-262-5221;  


  • A criminal records review will be conducted for final candidates. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Convictions and pending charges will be considered only if they are substantially related to the circumstances of this position.
  • Employment is contingent on establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.
  • It is the policy of UW-Extension to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact the person listed above.
  • As a unit within the University of Wisconsin Extension, WPT is an Equal Employment Opportunity and Affirmative Action employer and no qualified applicant will be eliminated from consideration. WPT is committed to achieving a diverse workforce and to maintaining an atmosphere of diversity and inclusion. We want our staff and programming to reflect the rich culture and diversity of our state and actively encourage applicants from diverse backgrounds to apply.