Auction Manager

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Official Title:       Development Specialist

To ensure consideration respond by February 21

POSITION SUMMARY:

The Development Specialist/Auction Manager will be integral to the fundraising details for Wisconsin Public Television's Auction, which supports the on-air programs and community engagement activities of the station. Supervision of auction item acquisition team and others.

For Auction, the individual is responsible for assisting in pre-Auction, Auction and post-Auction activities. Specific areas of responsibilities include, but are not limited to: solicitation of items, supervising solicitation of items and related data-entry, managing the Auction database, and developing and maintaining key relationships with volunteer committees and staff. This position reports to the Manager for Corporate and Community Development.

SPECIFIC DUTIES AND RESPONSIBILITIES:

1.AUCTION ITEM SOLICITATION

•        Responsible for increasing levels of donations and revenue generated from Auction.

•        Analyze different categories of donated goods for solid solicitation strategy. This includes managing targeted solicitation projects including: packages, travel, home improvement, sports, etc.

•        Assume responsibility for all administrative tasks associated with item acquisition such as correspondence and notifying accounting of all cash donations.

•        Responsible for training, directing, and supervising item solicitation and data entry staff and volunteers.

•        Effectively engage diverse perspectives and experiences in all workplace interactions and demonstrate respect for others in all workplace relationships. 

2.AUCTION DATABASE MANAGEMENT

•        Run comparative reports weekly for item acquisition progress.

•        Work with station computer services to review Auction computer needs and organize reports so effective analysis can be made.

•     Maintain and update donor file for general solicitation.

•     Run reports and print on-air information from database.

•     Collaborate with the scenic department to plan quality space for item acquisition team members, merchandise

warehousing, and other donor/volunteer needs.

•     Supervise and participate in writing and editing on-air scripts.

3.AUCTION GENERAL SKILLS

•        Schedule merchandise for on-air broadcast. Work with donors and key volunteers to predetermine when items will be best scheduled for maximum item realization.

•        Collaborate with the promotion and production staff during the pre and post auction as well during the event. This includes attending promotion and production meetings.

•        Willingness to work significant hours in the time leading up to the four day Auction event and post-Auction activities.

•        Work collaboratively with Volunteer Manager for Events.

•        Enthusiasm and patience for volunteers. The ability to engage volunteers in problem solving and the entire

•        Auction planning process from pre-Auction planning to post-Auction.

•        Collaborate with the volunteer Auction Cabinet at regularly scheduled intervals.

•        Plan and help facilitate the post-Auction sale.

•        Work with Scenic department to plan and implement changes and set-up of the warehouse, Auction set, and other items as needed.

4.ADDITIONAL RESPONSIBILITIES

·        Auction Food Donations. Work with Events Food Coordinator to plan volunteer refreshments for WPT Auction.

·        Responsible and accountable for undertaking all supervisory duties including providing timely work performance feedback, addressing issues as they arise, coaching, creating work plans, and  providing a formal written performance evaluation annually.  Responsible for articulating and creating goals each year for staff members/direct reports that are tied to the WPT strategic and/or operational plan.

·        Other duties as assigned by the Manager for Corporate and Community Development, Special Events Manager, and the Friends Executive Director.

·        Comply with UW and UWEX code of ethics and ethics guidelines established by WPR/WPT, shown here: http://www.uwex.edu/bami/ethics.cfm

ESSENTIAL JOB FUNCTIONS

·         Responsible for donations and revenue generated from Auction.

·         Responsible for training, directing, and supervising item solicitation and data entry staff and volunteers.

·         Use software and web applications for communication, data analysis, reporting, tracking and data entry. Operate a computer for extended periods.

·         Strong written and oral communication skills with ability to adapt to a variety of communication styles

·          Ability to maintain accurate schedules and records

·         Must be highly organized to meet deadlines and manage multiple events simultaneously and flexible to address unexpected requests. 

·         Ability to create and maintain sound and accurate administrative and financial records and reports.

MINIMUM QUALIFICATIONS

•        Bachelor’s degree required (or equivalent combination of education and experience)

•        Up to two years or more demonstrated experience in a nonprofit fundraising or similar environment.

•        Demonstrated ability to work in a fast-paced environment, including the ability to maintain a calm and professional demeanor in stressful conditions and conflict situations.

•        Strong organizational skills and the ability to multi-task and change focus quickly while maintaining accuracy, efficiency and attention to detail.

•        Willingness to work significant hours in the time leading up to the five day Auction event and post-Auction activities.

•        Ability to work independently as well as part of an effective team

•        Demonstrated commitment to excellence and effectiveness in interpersonal communication, both verbally and in writing.

•        Experience working with technology including: information databases and Microsoft Office Suite. Comfort learning new technologies.

•        Strong organizational and planning skills and a keen sense-of-humor.

•        Commitment to supporting diversity and inclusion in the workplace.

DESIRABLE BUT NOT REQUIRED

Experience in project management and event fundraising is desirable.

SALARY

We expect to pay in the mid- to high 40s with actual pay dependent upon experience and qualifications. This position carries health and dental benefits.

HOW TO APPLY

For best consideration, external applicants may submit all application materials online at our applicant portal https://www.careers.wisconsin.edu by 2/21/18.  Search for job ID #14020. If you are a current UW System employee use http://bit.ly/2n9AibS. Please include all of the following:  A detailed resume and cover letter that describes your experience as it compares to the requirements of the position; names and contact information, including email addresses, for at least three work references, including at least one supervisory reference. 

Questions? Contact: Betsy Nelson, Wisconsin Public Radio, 821 University Avenue, Madison, Wisconsin  53706; 608-262-5221; betsy.nelson@wpt.org.  

ADDITIONAL INFORMATION

A criminal records review will be conducted for final candidates.  In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Convictions and pending charges will be considered only if they are substantially related to the circumstances of this position.

Employment is contingent on establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.

It is the policy of UW-Extension to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact: betsy.nelson@wpt.org

As a unit within the University of Wisconsin Extension, WPR is an Equal Employment Opportunity and Affirmative Action employer and no qualified applicant will be eliminated from consideration. WPR is committed to achieving a diverse workforce and to maintaining an atmosphere of diversity and inclusion.  We want our staff and programming to reflect the rich culture and diversity of our state and actively encourage applicants from diverse backgrounds to apply.