Young Performers Initiative Project Manager

Working Title:            Project Manager – Young Performers Initiative 

Official Title:            Associate Administrative Specialist

Unit:            Wisconsin Public Television, University of Wisconsin-Extension

Appointment:            Academic Staff 100% fixed term appointment

Location:            Madison, Wisconsin

DEADLINE:  Open until filled, for best consideration, please respond by July 7, 2014

POSITION SUMMARY: The Young Performers Initiative Project Manager is responsible for providing cross-departmental support to ongoing YPI activities while actively coordinating long-lead priorities, goals, and efforts and assisting in the production of broadcast and educational video content. This position manages communication with partner organizations and core constituent groups including arts educators, arts organizations, young performers and their parents. The Project Manager works closely with the Wisconsin School Music Association and WPT staff to create educational and general audience content both for broadcast and web distribution.   This position reports to the Director of Production and is additionally responsive to the Director of Development.

Specific job Duties include:

Project Management

  1. Cultivate and manage formal partnerships with the Wisconsin School Music Association, Lawrence University and/or other key constituents.
    1. Act as central liaison for partner organizations in order to maintain and streamline routine communication about project goals, activities and general correspondence.
    2. Schedule and coordinate meetings – create agenda items, action steps, and follow through to ensure short and long term project goals are established and met.
  2. Assist in streamlining communication and coordinating YPI efforts with Wisconsin Public Radio and Milwaukee Public Television.
  3. Convene internal, cross-departmental communication about project goals (short and long term), priorities, available resources, and upcoming events/productions through routine meetings and correspondence with department managers and involved staff.
    1. Maintain and share up-to-date inventory of potential YPI performance broadcasts, long-lead calendar of YPI productions, collective calendar of all YPI events/broadcasts including WPR and MPTV, and calendar/plan of educational material.
  4. Create and maintain YPI project reports, descriptions and copy for development materials.
  5. Accompany development managers on YPI related donor calls to contribute updates and detail about YPI goals and current activities as requested by the Director of Development.
  6. Maintain knowledge of Wisconsin Model Academic Standards, Common Core Curriculum, current arts education research, current needs and trends of Wisconsin arts educators and young performers.
  7.   Assist in local marketing plan for communities of featured young performers.
    1. Connect with school districts, parent groups, and teachers to organize screenings and events that excite and encourage pride around the featured young performers and ensembles. 
    2. Assist in creating and managing YPI social media platforms and utilize online presence to promote and share YPI activities among social networks of featured young performers.
  8.  Organize annual presence at the Wisconsin School Music Educator’s Conference.


  1.  Work with Production and Marketing/Communications Departments, and partner organizations to plan, launch, and maintain YPI education website.
  2. Participate in the production of performance videos for broadcast and web including, but not limited to, score reading, desktop video and audio editing, and assisting program producers and directors with production elements.
  3.  Assist in translating educational goals outlined by Wisconsin School Music Association to be carried out by YPI Education Producer.
  4.  Work with Contracts Manager to a) draft Memos of Understanding between WPT and performance groups and venues; b) clear music rights and any other rights needed for web streaming, DVD creation and distribution and/or educational distribution; and c) organize the distribution and collection of necessary release forms. 
  5.    Create Production Binders for all YPI broadcast productions.  Binders to include all related contracts, release forms, rights information, scripts and any other information pertinent to the production.    


  1.  Comply with UW and UWEX code of ethics:
  2. Effectively engage diverse perspectives and experiences in work product and in organizational interactions, including communication and decision-making.

Essential Job Functions:

  • Facilitation skills to communicate successfully and productively with people and groups who may have divergent or varying agendas
  • Ability to connect with and relate to constituents in the arts and performance
  • Excellent writing skills that demonstrate creativity, clarity of thought and writing structure
  • Dexterity and comfort using online resources, including web and social media
  • Microsoft Office (Word, Excel, Outlook, Powerpoint) skills
  • Willingness and aptitude to learn new technologies and skills


  1. Bachelor’s degree
  2. Full‑time, professional experience in project management; arts/music education; media production; or related field.
  3. Superior oral and written communication skills
  4. Strong planning and organizational skills
  5. Passion for and knowledge of the arts and arts education, particularly music.
  6. Track record of independent, self-direction to set and meet deadlines on multiple simultaneous projects
  7. Demonstrated ability to effectively engage diverse perspectives and experiences in work product and in organizational interactions.



Knowledge and experience with video production

Knowledge of Wisconsin’s performing arts and arts education organizations and environment

SALARY:   The range for this position is $32,102 – 48,152.  Actual pay will be dependent upon qualifications and experience.  UW-Extension offers a comprehensive benefits package, including generous vacation, sick leave, healthcare and pension.

HOW TO APPLY:   Apply online at, using the appropriate link below.  Applications will be accepted until the position is filled; however, for best consideration, please submit by July 7 at 5:00 p.m. PDF formatted files work best.  Please include:

  1. A detailed resume.
  2. A narrative (up to two pages) carefully detailing HOW your experience compares to the job duties, qualifications, functions and desirable functions for this position at this organization.
  3. Names and contact information, including email addresses, for three to five work references, including at least one supervisory reference. 

- Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs).

- Link for External applicants.  Click on Advanced search link.  Enter Job opening ID:  9764  Access FAQs by clicking on “help” link

- Link for Internal applicants (current employee of the University of Wisconsin) System.  Click on Advanced search link.  Enter Job opening ID:  9764

Successful candidate will be required to provide documentation of credentials. Prior to appointment to this position, a criminal records review will be conducted.  UWEX complies with the Wisconsin Fair Employment Act with regard to nondiscrimination on the basis of arrest and/or conviction record.

Direct inquiries and Online Support Questions to:

Betsy Nelson

Wisconsin Public Television

821 University Avenue

Madison, Wisconsin  53706


This document can be made available in alternative formats by calling the person listed above.