Events Assistant, PT

POSITION SUMMARY:

The Centennial Presentation Events Assistant will work with service clubs (Lions, Rotary, Kiwanis) and other civic-involvement organizations to plan and oversee statewide community-based public presentation events throughout 2017 in support of WPT’s efforts to celebrate/bring awareness to the centennial of public broadcasting.  This position is part time (up to 8 hours per week).

This position has three main functions: 1) scheduling presentation events, 2) facilitating and maintaining travel plans, and 3) acting as the station liaison with public organizations. Strong communication, interpersonal and organizational skills are a must for this position. This position reports to the Special Events Manager.

Specific job functions

  1. Oversee and facilitate all aspects of centennial-related presentation meeting and event planning, including coordinating and maintaining calendars and facilitating travel (as necessary)
  2. Support the event logistics for staff presenters by providing materials, venue background, tech and audio-visual support coordination and scheduling pre-event meetings and calls with organization and club leadership
  3. Send and track correspondence with community group leadership
  4. Develop and maintain solid relationships with community groups
  5. Create and send event marketing communications (as necessary)
  6. Create/design event materials and signage (as necessary)
  7. Manage onsite event; includes occasional travel
  8. Engage diverse perspectives and experiences in work product and in organizational interactions, including communication and decision-making
  9. Comply with UW and UWEX code of ethics:  http://www.uwex.edu/bami/ethics.cfm
  10.  Other duties as assigned

QUALIFICATIONS

  1. Commitment to the mission of public broadcasting
  2. Demonstrated ability to take initiative, adjust work schedules, provide administrative support and prioritize to meet tight deadlines
  3. Demonstrated ability to manage multiple assignments simultaneously and work in a fast-paced environment.
  4. Excellent English-language skills, both oral and written.
  5. Willingness to work flexible and variable hours.
  6. Proven success collaborating with diverse groups.

ESSENTIAL JOB FUNCTIONS

  • Microsoft Office and other computer software (Outlook, Word, Excel, PowerPoint) skills
  • Strong planning and organizational skills with memory for and attention to detail
  • Ability to maintain accurate schedules and records
  • Ability to adapt to a variety of  communication styles
  • Creativity, clarity of thought and writing structure
  • Ability to change focus quickly
  • Ability to occasionally travel with overnight stays meeting and event support
  • Ability to work independently
  • Operate a computer for extended periods of time

HOW TO APPLY

Applications will be accepted until the position is filled; however, for best consideration, please submit by January 20 at 5:00 p.m. and include 1) a detailed cover letter outlining how your background and experience compares to the job duties and qualifications of this position, 2) resume and the 3) names and contact information, including email addresses, for three to five work references, including at least one supervisory reference.Send your application to:  Betsy.nelson@wpt.org, 608-262-5221.

 

ADDITIONAL INFORMATION

This document can be made available in alternative formats by calling the person listed above.

Employment is contingent upon establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.

It is the policy of UW-Extension to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact betsy.nelson@vilas.uwex.edu.

A criminal records background check will be conducted for final candidates. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Convictions and pending charges will be considered only if they are substantially related to the circumstances of this position.

As a unit within the University of Wisconsin Extension, WPR is an Equal Employment Opportunity and Affirmative Action employer and no qualified applicant will be eliminated from consideration. WPR is committed to achieving a diverse workforce and to maintaining an atmosphere of diversity and inclusion. We want our staff and programming to reflect the rich culture and diversity of our state and actively encourage applicants from diverse backgrounds to apply.

 

 

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